ABOUT THIS SECTION
Page 1 of this section provides your webmaster's contact info, lists the classmates for whom Marilyn currently has undeliverable email addresses, and describes the cause and solution of "full mailboxes." Other pages of this section provide basic information on email etiquette, URLs, web sites, and domains. This is information that every email and WWW (the World Wide Web part of the Internet) user should know.
Page 1 provides Marilyn's contact information and her current list of BHS-57 classmates for whom she has "undeliverable" email addresses. It also discusses how to avoid the "Mailbox is Full" or "Over Quota" (same thing) problem.
The quick links to the items included on this page are listed below.
See Page 2 about email etiquette, the use of "plain text" mode versus "enhanced text" mode, emoticons (graphics and text characters), and attached or embedded graphics.
See Page 3 for the definition of basic terms relating to web sites, including the parts of URLs, organizational, and international extensions.
See Page 4 for information on domains. It gives an overview of Marilyn's Softguide.net domain (listing a few of her smaller web sites you may visit), and describes how to get your own domain if you want to create and maintain web sites.
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1. CONTACTING THE BHS-57 WEBMASTER
When sending email to Marilyn, please send "plain text" email, rather than "enhanced" text, if you can. Avoid sending embedded graphics; use attached JPG files instead And, please, never forward her any "chain letter" email of any kind. (See Page 2 of this section.)
Notify Marilyn via email a few days prior to sending any attachments. When sending photos (e.g., BHS-57 people, scenery, your art or craft projects), please send attached JPG files in 96 or 150 dpi max, and in a "small" physical size (well under 100 KB).
Her postal address REALLY IS "snail mail" because she rarely goes across town to check for mail at the post office, unless expecting something to arrive there. (If you know her current AZ home address, you can use it instead.)
EMAIL
mcoughran@softguide.net
PHONE
(for this info, please contact Marilyn via email)
POSTAL MAIL
Marilyn Coughran
P. O. Box 1553
Green Valley, AZ 85622-1553
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2. BHS CLASSMATES WITH UNDELIVERABLE EMAIL ADDRESSES
Marilyn's "BHS-57 Web Site Update Notices" emailed to all BHS-57 classmates are especially time-sensitive when the Memorial section is updated, or when new or updated plans for get-togethers (golf tourneys, mini-reunions, Alumni Picnics) are made. She cannot currently contact the classmates listed below.
(PLEASE HELP MARILYN GET IT DOWN TO ZERO)
- Mailbox unavailable
- Mailbox unavailable
- Not our customer
-
-
-
-
-
- Not our customer
- Mailbox unavailable
- Mailbox unavailable
- Not our customer
- Account Inactive
Most of the classmates listed above have missed dozens of Marilyn's "BHS-57 Web Site Update Notices" over the past two or more years. (A few names have been listed there more recently.)
Your help in sending Marilyn the
correct email address
for anyone listed above is very much appreciated. (She may already have it; their mailbox could simply be FULL.)
Always be careful to provide accurate email addresses (to Marilyn or anyone). Aside from the "full mailbox" problem, email is undeliverable when these common errors are made:
Note: For info on organizational extensions and a partial list of international extensions used to send an email (or to access a web site) located on a server outside the USA - or when YOU are currently outside the USA and want to send email to someone in the USA (or to access a web site on a USA domain), see Page 3 of this section.
The "full mailbox" problem:
Some of the names listed above bounce back simply because the classmates have
full mailboxes
which means they haven't moved their email off their ISP's email server computer and onto their OWN computer. They have reached their maximum QUOTA of email storage allowed for them on that server. Thus, new email cannot be delivered to them; their mailbox is full. If some classmates listed above are your friends, call them and have them
check to see if their email mailboxes are full.
(Tell them to read Item 3 on this page which explains how to solve that problem.)
Don't want to receive BHS-57 Web Site Update Notices?
If your name is listed above and you NEVER want to receive any future BHS-57 Web Site Update Notice, that's certainly okay. To get off the above list, please send an email to Marilyn, requesting that your email address be
deleted
from her BHS-57 email addresses list. (Your email address will also be deleted from the BHS-57 web site's Email Contact section, if currently listed there.) If you change your mind about that deletion in the future, you can always send an email to Marilyn and request that your email address be
added to her "Web Site Update Notice" list. Be specific if you also want to be added to the Email Contact section's list.
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3. SOLVING THE "MAILBOX IS FULL" PROBLEM
If you send email to friends and sometimes it bounces back to you with a "mailbox is full," "over quota," "quota exceeded;" "mailbox unavailable," or some such error message, it means that you can't contact your friends via email until they clear off some of their email sitting on the email server, leaving enough space for waiting email (or, later, new email) to be put there.
Note: Other error messages such as "invalid address" or "not our customer" or "unrouteable address" (and others) mean either you incorrectly entered the address or the address is no longer a valid address on that domain. (In that case, the first thing to do is to check that you gave the correct address with the correct organizational extension.)
The full mailbox sort of message happens when people don't understand that they can store email on their OWN computer (in unlimited amounts) rather than storing email (in some limited amount) on your ISP's email server computer.
Confused about how email servers work? Read full details in a pop-up window on
How Email Servers Work with graphics that show various situations. (A graphics example shows Marilyn's settings for Eudora email software.)
To avoid the "full mailbox" problem,
you must set your email software settings (found in the tools, preferences, options, etc., menu of your email software) to delete email from your ISP's email server immediately after your email is downloaded from the server to your own IN mailbox on your own computer's hard disk space. That way, your (temporary) "mailbox" (the allotted space on your ISP's email server computer) shouldn't ever get full.
Organize your email in folders
Your email software's mailbox area located on your own computer can hold as much email as your computer's empty hard disk space allows. Storing several years of email messages in the IN and OUT mailboxes and/or in various folders within other mailboxes that you create is possible. It is recommended that you empty your TRASH mailbox as soon as you put email into it.
(Note: Watch for details on "creating new email mailboxes and folders within them" to come later. Marilyn)
About postmaster software:
As indicated above, several different messages indicate a "full mailbox" situation exists. The exact message received by the email sender depends on the postmaster software used by the ISP that bounced the "undeliverable" email back to the sender.
Some postmaster software may try to deliver the "waiting" email to the receiver later. Exactly how much waiting email can be received and saved for the person who has the full mailbox depends on the ISP and the "waiting email" space allotted. The postmaster software may attempt late delivery (i.e., check the receiver's mailbox for enough space) - once each day for a certain cycle of days (say, 27 days). While that occurs, Marilyn (and other email senders) receive the annoying "undeliverable" notices each one of those cycle days - until the email is finally delivered or until the postmaster's cycle finally "times out" and the "waiting" email is never delivered.
Note: If the classmate's full mailbox is emptied before the cycle (e.g., 27 days) is up, that waiting email MIGHT be delivered (late, of course) - or it might not. And, depending on the postmaster software, the email sender and/or receiver may not ever know if that email was delivered (and when) or not. It's simply best not to leave email sitting on the email server.
Did you read the info in the How Email Servers Work pop-up window? Then, tell your BHS-57 friends with full mailboxes that if they follow the solution provided on that pop-up page, they will never have the "full mailbox" problem again. And, they will begin to enjoy exchanging more (and longer) email messages with you and others. That's when email contact really becomes FUN.
Please help solve the "undeliverable email" problem.
After getting so many "undeliverable" emails (consistently, year after year, for some people listed above), Marilyn sometimes feels like doing this:
Yeah . . . she could just omit the above names and their incorrect email addresses from her BHS-57 Classmates Lists in her Electronic Email Address Book. Then, happily, she wouldn't see those "undeliverable" messages come to her, over and over.
But, contacting each classmate is important - especially about web site updates to the Memorial section, upcoming Alumni Reunion Picnics, or other mini-reunion plans. So, she will keep trying to send them email.
A last request:
Also, please check out the
Lost Contact section after you've finished this Important Stuff section. You may recognize some names listed there and know their postal or email address - or maybe their phone number. If so, please share any contact information with Marilyn via the link provided there so that "found classmates" can be told about the BHS-57 web site (which they probably don't know exists). Thanks.
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